Client records & formulas

Your client’s last tan should teach you something.

Barelae keeps the consultation, formula, appointment history, photos and prior results attached to the client so repeat visits start from evidence instead of memory.

● Client recordBarelae

Olivia Martin

Everything you need to know before the next appointment.

UndertoneNeutral / olive
Last formula12% DHA · violet base
Rinse time2.5 hours
ResultEven · neutral
Formula historyPrevious visit ready
PhotosBefore & after attached
Client profilesFormula cardsUndertonesDHA historyPhotosAssessmentsAppointment history

Stop rebuilding the client from scratch every visit.

The details behind the result belong in the client record—not buried in texts, notes apps or your memory.

01
Consultation context

See the details that can change the tan.

Capture the information that matters to a spray tan artist: skin type, undertone, tan goal, prep details, prior results and other appointment-specific notes.

Skin type and undertone context
Goal color and appointment notes
Prior formulas and result history
Assessment

Start with the client, not a guess.

Skin typeType III
UndertoneOlive
GoalDeep neutral bronze
02
Formula history

Compare what you used with what actually happened.

Save the exact formula and use the result as the starting point for the next appointment. When a returning client says “do what we did last time,” you can actually see what that was.

Track DHA percentage and base
Record additives and rinse instructions
Compare past results before adjusting the next formula
Formula card

12% DHA · violet base

Barrier cream: elbows, knees, ankles · Rapid rinse: 2.5 hours

OutcomeEven development
Next visitRepeat with minor depth adjustment
03
Photos & documentation

Keep the proof beside the plan.

Photos and appointment history help you compare development, spot patterns and keep client conversations factual when a result is questioned later.

Attach client photos where appropriate
Review appointment and formula history together
Use documented history to improve repeatability
History

One client. One continuous record.

Consultation, formula, photos, notes and prior appointments stay connected instead of scattered.

Client record FAQ

Built for repeatable service.

The more useful the record, the less you have to reconstruct before every appointment.

Can I see a client’s previous formulas?

Yes. Barelae supports formula history so you can review prior DHA, base, notes and result context before creating the next plan.

Can I keep photos with the client?

Barelae includes client photo workflows so appropriate before/after or troubleshooting images can stay connected to the record.

Does Barelae support skin type and undertone information?

Yes. Skin type, undertone and related assessment information are part of Barelae’s spray-tan-specific workflow.

Remember the details that matter

Give every returning client a real starting point.

Keep formulas, assessments and prior results ready before the next tan.